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Year-Round Opportunities

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Administrative Manager

Reporting to the Executive Director, the successful candidate will provide oversight of all the key administrative functions of the Mayhew Program. This includes financial tracking and reporting, maintaining records, program execution, trustee management and other duties. Mission driven and team-oriented, the individual will be someone who works well and happily in a small organization, who is adept at multi-tasking, and who has the humor and grace to manage many relationships, tasks, and challenges. We are looking for a patient leader, a team player, and an excellent colleague.

Essential Duties and Responsibilities

Financial Tracking and Human Resources

  • Approval of invoices and scanning/e-filing of all payables

  • Manage annual audit and act as key liaison with accountants and auditors

  • Coordinate health insurance and all employee benefit options

  • Provide financial reports as required by Executive Director

  • Record and process boy/alumni-related fund transactions

  • Drive the annual budget process

 

Maintain Records

  • Maintain Financial and AP records

  • Supervise staff/employment files.

  • File organization-level state, federal and other paperwork

  • Assist in gift processing and updating Mayhew’s donor database.

 

Program Support

  • Provide support to Program Director and the Operations Director to ensure a successful enrollment process

  • Collect and manage employment paperwork for summer staff

  • Manage collection and filing of annual paperwork for participants

  • Deliver end-of-summer boy reports to referring officials

  • Complete USDA application for Summer Food Service Program

 

Trustee Management

  • Manage trustee records, annual calendar and committee meetings

  • Prepare new trustee orientation materials.

  • Obtain annual Conflict of Interest statements and publish conflicts

  • Organize meeting locations and amenities as needed.

  • Record minutes at Trustee meetings

 

Other Duties

  • Assist with events, mailings, and other office-wide initiatives

  • Ensure office is covered weekdays between 8:30am and 4:30pm

  • Maintain inventory and supplies

 

Skills and Knowledge

  • At least 2 years of related experience with progressive responsibility

  • Passion for Mayhew’s mission and an ability to build strong partnerships

  • Discipline to work independently and within a team environment

  • Valid driver’s license and personal vehicle

  • Experience with Microsoft Office 365

  • Excellent analytical, organizational, interpersonal, oral and written communication skills with attention to detail

 

Instructions for applying:

Please email a letter of interest and resume in a single PDF file to:

Peter Saliba, Executive Director

peter@mayhew.org

 

Deadline for applying: February 1, 2025

Salary Range: $48,000 - $52,000

Outreach for At-Risk New Hampshire Boys

Be a part of a uniquely positive community.

Mayhew has a team of 7 Community Outreach Workers who serve as professional mentors (typically each has a caseload of 25-35 NH boys in a specific area of the state of New Hampshire).

Mayhew Community Outreach Workers are primarily responsible for developing a professional relationship with each boy in their caseload, ultimately serving as a resource and adult friend throughout the year.  In addition, outreach workers are responsible for fulfilling a critical role during Mayhew’s summer residential program.

To qualify for consideration for this position, you must:

  • Lead a healthy, active and positive lifestyle 

  • Have earned a Bachelor’s Degree (or be working towards one)

  • Have a minimum of 1 year’s experience working with children

  • Be 21 years of age and have a terrific driving record 

  • Have a willingness to relocate to live within the community you’re hired to serve

  • Have a readiness to be a key member of Mayhew’s residential summer program

  • Have an interest in committing to working for Mayhew for a minimum of 3 years.

  • Be physically capable of participating in all of the activities we share with the boys

  • All employees and volunteers must consent to a criminal background check.

Benefits:

  • An opportunity to be a part of a very unique and positive community while working with a population of incredibly deserving young men.

  • Starting salary of TBD

  • Mayhew-paid Health Insurance

  • A very flexible work schedule from September-May

  • Opportunities for ongoing professional development

To learn more please contact Mayhew’s Program Director, Greg Stoutzenberger at greg@mayhew.org.

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